As part of an administrator's role in managing their NetX users, they will assign levels to each user which will act as a permissions system for actions within the system. User levels, when combined with standard permissions, will allow for fully customizable access to assets stored with NetX. There are seven user levels a user may be assigned: browser, consumerimporterproducermanagerdirector, or administrator

Browser

Browser-level users are designed to allow for a user group that will be permitted to view or search assets in the system, without the ability to download or otherwise interact with the asset. Their permitted actions include:

Consumer

Consumer-level users should be used when the abilities of a browser-level user are not sufficient–such as needing users to download assets–but whom you still do not want editing or adding assets in the system. 

Importer

Importer-level users will be able to perform all actions consumer-level users have access to, but will also allow restricted uploads into NetX. This means that while the upload feature will be available, they will only be able to upload assets into a unique folder labeled with their username. This will be found as a subfolder to a the Users folder, which will be automatically generate when the first importer-level user uploads assets. 

  • Browse assets in the system.
  • Access to both keyword and advanced searches.
  • Create and share collectionssaved searches, or attribute sets with internal users.
  • Download assets, including their attribute data.
  • Create share links for assets, collections, or attribute data. 
  • Create PDFs from assets.
  • Repurpose assets.
  • Create a selection from a CSV file.
  • Upload assets into NetX into a specified folder. This folder will automatically be created with the name of the uploading user, under the Users folder. 
  • Change personal information in their user profile

Producer

Producer-level users are the lowest level user which will be able to upload assets into NetX without restriction, as well as edit attribute data. Additionally, they will be able to version assets or create relationships between existing assets. 

Manager

Manager-level users will not only be able to fully add and edit assets in the system, but also change the underlying organization of your library itself by adding, removing, or reorganizing folders. They may additionally move or delete assets.  

Director

Director-level users will be able to full edit assets and the folder structure of the application, but also edit users, groups, and permissions. 

  • Browse assets in the system.
  • Access to both keyword and advanced searches.
  • Create and share collectionssaved searches, or attribute sets with internal users.
  • Download assets, including their attribute data.
  • Create share links for assets, collections, or attribute data. 
  • Create PDFs from assets.
  • Repurpose assets
  • Create a selection from a CSV file.
  • Upload assets.
  • Delete assets.
  • Edit asset data, such as attributes.
  • Edit asset file and name.
  • May lock an asset from further editing, but will not exempt from its locked status. 
  • Create, reactivate, download and delete asset versions.
  • Create and manage video clips.
  • Create relationships between assets
  • Organize assets between folders. 
  • Organize and edit folders or their structure.
  • Can view site statistics
  • Access to a truncated Systems tab.
  • View a system overview.
  • Manage users and groups in NetX. They will still not be able to create or edit administrator-level users.
  • Manage permissions. They will still only be able to edit or add permissions for assets or folders in the system they have permission to view. 
  • Edit the logo for the NetX instance. 
  • Manage portals and their settings.
  • Change personal information in their user profile

Administrator

Administrator-level users are not restricted from any assets or actions in NetX. In addition to all abilities given to a director-level user, they will also be able to: 

Setting user levels

User levels may be set either during user creation, or by editing existing users from the Users tab of the Systems area:

  1. Navigate to the Users tab on the System Page.
  2. Double-click the user's name or click on the pencil icon to open the edit user window.
  3. Click on the user level pulldown list, select a user level and click Save.

             

Numerical equivalents

  • No access: 0
  • Browser: 1
  • Consumer: 2
  • Importer: 3
  • Producer: 4
  • Manager:  7
  • Director: 8
  • Administrator: 9