With the advanced search tool, you can build powerful searches using specific, combinable criteria and advanced matching logic.

Performing an advanced search

  1. Click the search type menu at the top of your application, next to the search bar. Choose Advanced search
  2. Select a Search typeSearch criteria, and add a Value. Available search criteria and value types will depend on your search type selection.
  3. Use the Add modifier button to combine unique search criteria. 
  4. Remove criteria with the X button.
  5. If you've added multiple modifiers to your search, use the bottommost drop-down menu to choose whether your results should match all of your criteria or any of your criteria, e.g. all versus or.

Search types

The following criteria types can be used to search for very specific elements of an asset. These criteria can be combined as modifiers to the search; up to ten modifiers may be used in a single search.

Keyword

You can use the advanced search feature to search for general keywords in NetX, identical to the basic keyword search feature available at the top of the application. For a more thorough explanation of keyword searches, see Keyword Search.

Attributes

Choose an attribute from the list of system and custom attributes, your search criteria, then select or type a value once the Value field populates.

Date

Choosing Date as a Source type allows you to search for specific dates based on the following system attributes:

  • Creation date: The date the original file was created before being uploaded to NetX. This is an embedded field from the original device, such as a camera.
  • Last modified: The last time the asset was edited or modified in the application.
  • Import date: The date the asset was imported to NetX, not to be confused with the original file's creation date.
  • Custom dates: Select a custom date attribute.

Further date criteria can be applied to this search type including:

  • Last week
  • Last month
  • Last three months
  • Last six months
  • Last year
  • Before
  • After
  • In between

Once you have chosen the date search type and criteria, use the date pickers in the Value field to choose your search date.

Folder

Use a folder search type to perform a search based on folder conditions. Type the name of the folder in the Folder field and choose the desired option from the subsequent drop-down, as well as your Search criteria. You can select the following search criteria:

  • Only (recursive): Search for assets stored in the named folder, and any subfolders it may have.
  • Exclude (recursive): Exclude assets stored in the named folder, and any subfolders it may have.
  • Only: Search for assets stored in the named folder and only that named folder.
  • Exclude: Exclude assets stored in the named folder and only that named folder.

File format

Use the file format search type to search upon asset file formats, e.g. .jpg.mp4.pdf. You can configure the search criteria to return only that specific file type, or to specifically exclude results of that file type.

File size

Search for any assets stored in the application that conform to specific file size criteria. First, determine your Search criteria:

  • Approximately: Search for assets close to your specified file size.
  • Greater than: Search for assets that are larger than your specified file size.
  • Less than: Search for assets that are smaller than your specified file size.
  • Equal to: Search for assets of the exact size specified.

Next, choose a size unit. This will be labeled as your Search subtype:

  • Bytes
  • Kbytes
  • Mbytes

Once you have specified your S earch criteria and Search subtype, input a number into the Value field. This is your specific file size criteria. 

File aspect

File aspect searches for assets based on more general criteria, such as an image's width or a video's duration. Search criteria and Search subtypes include:

  • Orientation: Search for assets which are either Landscape (width is longer than its height) or Portrait (height is longer than its width) oriented. The only Search subtype option available is Equals, so only those assets of the specified value will be returned.
  • Duration: Search for assets based on their time length (duration); this Search criteria only applies to audio and video assets. Next, select a Search subtype to choose whether the search will return assets are approximategreater than, less than, or equal to the search's Value. Search values will be in seconds.
  • Width: Search for assets of the specified width. Once this Search criterion is chosen, select whether the Search subtype returns results of approximategreater thanless than, or equal to the search's Value. Search values are in pixels.
  • Length: Searches for assets of the specified length. Once this Search criterion is chosen, select whether the Search subtype returns results of approximategreater thanless than, or equal to the search's Value. Search values are in pixels.

Checkouts

Search the application for any assets which have been checked out. You can specify whether this search returns all checked-out assets in the system, or assets which have been checked out by a specific user.

File format family

Search for assets that belong to a file format family. This search type returns any asset which falls into the named Search criteria, across all relevant file extensions which are part of that family.

Custom search types

Contents

Search for text content in document files, e.g. pdfdoctxt files. Quotation marks should not be used to return results, even in the case of a quoted text such as a dialogue segment. This feature must be enabled by a system administrator before it will appear as a search option.

Visual

If an administrator has purchased and configured the visual search feature, you will be able to select this search type while configuring an exact search. For more information, see Visual Search

Search criteria

Some S earch types have unique conditional Search criteria. These search types include:

  • Keyword
  • Content
  • Attribute

Search criteria include the following conditions, depending on the Search type selected:

  • [ AND* ] Match all wildcards: Find assets that contain all of your search terms, even stems that have been applied to attributes or file metadata, i.e. a search for invent will search for matches with values that contain that word such as inventor or invented. These results are not necessarily in the order the values have been entered in your search.
  • [ OR* ] Match any wildcards:  Find assets that contain any of your search terms, even stems which have been applied to attributes or file metadata. These results are not necessarily in the order the values have been entered in your search.
  • [ = ] Match exactly: Find assets that match your search terms exactly, exactly in the order the values have been entered. 
  • [ = ] Match exactly, Including Diacritical Marks: Returns exact results for values with pronunciation markers, e.g. an umlaut.
  • [ NOT ] Exclude: Exclude files which don't contain your search terms.
  • [ AND ] Match all whole words: Search for assets that contain all of your search terms; will not return partial words or matches. 
  • [ OR ] Match any whole words: Search for assets that contain any of your search terms; will not return partial words or matches.
  • [ RANGE ]: Match any range: Search for assets that contain an attribute value that lies between two bounds, inclusive. RANGE is only supported with number and date attributes.
  • [ NOVALUE ] No value: Search for assets where the chosen attribute has no value.
  • [ ANYVALUE ] Any value: Search for assets where the chosen attribute has any value.