NetX manages two different types of Asset Metadata:

  • Attributes - name/value pairs of data that are stored in NetX and searchable from the integrated search engine.
  • Embedded Metadata - values of various types and formats, stored inside the asset file itself. There are a wide variety of embedded metadata formats including IPTC, EXIF (digital camera information), Camera Raw, Dublin Core, and various Adobe extensions among others. However, Adobe's XMP has become the industry standard, becoming a common container for all the other embedded metadata types.

This feature provides the ability to embed NetX attribute values into an asset file when a download or share action is executed.

Attribute values can only be embedded while downloading or sharing the original file, or by downloading an asset which has been repurposed in some way. Derivatives or proxy file downloads such as thumbnails and previews are excluded from this feature.  


The following properties are required in order to enable the embedded metadata feature:

PropertyValuesDescriptionRequires restart?
share.metadata.enabledtrue / falseIf the value of this property is true, you can set up embedded metadata maps and embed system and custom attributes into downloaded assets. If the value of this property is false, there will be no Metadata map tab in the Systems area to manage embedded metadata maps. Yes
share.metadata.userLevelNumerical user level The value of this property must correspond to a user level's numerical equivalent, e.g. a value of would be producer-level users. This is the minimum user level that will have access to the Embed metadata option while downloading assets.Yes

Creating metadata maps

Administrators can configure metadata maps that other users can apply to their downloaded assets via the Metadata maps tab in the Systems area.

  1. Navigate to the Metadata maps tab of the Systems area.
  2. Click on the upper-left plus icon to create a new map. If this is your first metadata map, you can also use the Create one now button. 
  3. Use the metadata map configuration window to create your map.

Configuring a metadata map

  1. Name: Give your map a name
  2. Add mapping: To add a new map, click the Add mapping button. Each new map allows you to assign an attribute to a specific metadata field. 
  3. Schema: Determines the metadata schema used to map your attribute. Metadata schemas are not all created equal or with standardized fields between them; your organization should have a standard schema used in order to ensure reliable results when used with embedded metadata.
  4. Schema field: Each metadata schema will have codified fields that in turn map to certain fields in any application you are using to view the asset's metadata. These fields are also not necessarily standardized across applications and should be tested before using a particular schema/schema field combination to ensure reliable results.
  5. Add attribute: Use the dropdown or begin typing an attribute name; these may be both system and custom attributes.
  6. Attribute: This displays any attributes associated with the map and can be altered using their dropdowns. Attributes may be reordered using the drag handle. To remove an attribute, use the X icon. 
  7. Selected: Counts the number of attributes included in the map, use the X icon to remove all attributes at once.
  8. Delete map: The X icon at the foot of the map will remove that map from the metadata mapping. The last map cannot be removed.
  9. Save: Once your map is configured, click Save to codify it as an available metadata map. 

Default maps

You can designate one map as the default map that will be embedded into downloaded assets using the toggle while viewing the Metadata maps tab in the Systems area. Note that the first map you create will automatically be made the default map.

Using metadata maps

Embedding metadata will increase the download time for any requested assets. 

  1. Trigger a download or share action. 
  2. Select either a preset or the Original asset to download.
  3. Navigate to the Attribute info tab of the window.
  4. Enable the Embed attributes toggle. If there is more than one map, you can choose the desired map from the dropdown.
  5. Click Download. If you are using a share link, the metadata will be embedded when the asset is downloaded from the link page. 

Manually repurposing images

  1. Trigger a repurpose action with an image asset. 
  2. Apply repurpose operations
  3. When downloading the repurposed asset, select Embed assets. If there is more than one map to choose from, use the dropdown to select the correct map.
  4. Click Download